The short version of how these two “virtual” drives work might be summed up simply. It is possible to do a “save as” to either the Safebox or Dropbox drives, or you can click and drag files or copies of files to these drives and the organizational structure within these drives. You can continue to use any of the file management techniques you normally use to move files around on your computer. Safebox encrypts the file including the file name and then automatically sends it to the Safebox folder residing in your online Dropbox. This drive is where you place a file that you want to be encrypted before it is sent to the Dropbox servers for online storage. Much like Dropbox, Safebox adds another drive to your computer. First the application is downloaded and installed on your computer.
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How to these applications work? The basics are really pretty simple. These applications are each designed to work well with Dropbox and other cloud storage systems. I am not going to attempt to provide a thorough review of the many options and instead will discuss four applications that may meet your needs to add encryption to some of your files. There are a lot of encryption applications in the marketplace currently. If you want to address this security risk, one alternative would be to add encryption to some or all of your files before placing them in your Dropbox drive on your computer. Because the file data arrives at Dropbox in unencrypted form, the file could be accessed and reproduced in original format by Dropbox to comply with the court order. Lawyers seem to worry less about the possibility that the Dropbox servers will be hacked and valuable data stolen, and more about the perceived risk that Dropbox might have to disclose a file pursuant to a lawful court order. The fact that data arrives at Dropbox in unencrypted form seems to be the point of contention for many. When you access the file from Dropbox servers, it “passes through” the encryption key again and becomes available for your use. Dropbox holds the key for the encryption. As the file is placed on the Dropbox server it goes through an encryption process.
This protects your data during transmission. The data (file) placed into Dropbox on your computer is transferred to the Dropbox server using Secure Socket Layer protection. What data protections are provided by Dropbox to protect your data during transmission and while it resides on their servers? How can you improve the security?
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We have discussed how you can enhance the security of access to your Dropbox files by moving to a two-step verification for login via the Internet. Written by Diane Ebersole, ABA TECHSHOW Board 2015 Excerpted from “Securely Use Dropbox in a Legal Environment” ABA TECHSHOW 2014
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